The SEER Group

Brand Voice Questionnaire

Brand Voice Lexicon

Quick Reference Guide for Questions 13 & 14

Words Your Brand Uses Often

Choose 8-10 words that become your verbal fingerprint. Mix categories for depth.

Technical Terms

Choose 2-3

Systems & Equipment:

systemequipmentunitsetupinstallationinfrastructurecomponentsappliancesmachinerymechanicalsutilities

Inspection & Testing:

inspectiondiagnosticassessmentevaluationtestinganalysismeasurementcalibrationverification

Standards & Compliance:

codestandardsregulationscompliancecertifiedlicensedNECNFPAIPCIRCmanufacturer specsbest practices

Performance & Efficiency:

efficiencyperformanceoptimizationcapacityoutputSEERBTUtonnageCFMGPM

Physical Spaces:

crawlspaceatticbasementmechanical roombreaker panelthermostatdrain lineductworkventingfixture

Problem Indicators:

wearstressagesymptomsignindicatorwarningconcernissue

Emotional Words

Choose 2-3

Safety & Security:

safesafetyprotectsecureprotectedsafeguardhazard-freerisk-free

Comfort & Well-being:

comfortpeace of mindconfidenceassuredworry-freerelaxedeasetranquility

Trust & Reliability:

trustreliabledependabletrustworthysolidprovenconsistentstable

Quality & Pride:

qualitycraftsmanshipprideexcellenceprecisionmeticulousthorough

Value & Investment:

investmentvaluelong-termlastingdurablebuilt to lastenduring

Relational Words

Choose 2-3

Community & Local:

neighborcommunitylocalneighborhoodarearegionfolks around here

Family & Home:

familyhomeownerhouseholdresidenceyour homeyour spaceyour property

Partnership & Collaboration:

partnerrelationshipteamwork togetheralongside youyour teamcollaboration

People & Roles:

technicianprofessionalspecialistexpertcrewlicensed procertified tech

Connection & History:

generationsyearsestablishedrootsfoundedlegacytradition

Action/Process Words

Choose 2-3

Inspection & Assessment:

inspectcheckmonitorevaluateassessexaminereviewtestdiagnose

Maintenance & Care:

maintainservicecare forpreserveupkeeptune-uproutine carepreventive

Problem-Solving:

fixrepairrestorecorrectaddressresolveremedysolution

Improvement & Upgrade:

replaceupgradeimproveenhancemodernizeoptimize

Protection & Prevention:

protectpreventsafeguardcatch earlystop beforeprepareanticipate

Installation & Building:

installbuildconstructset upestablishimplement

Communication & Education:

explainshowwalk throughclarifybreak downdemonstrateteach

Timing & Preparation Words

Choose 1-2

Seasonal & Situational:

before the freezeahead of summer heatbefore guests arriveend of seasonstart of winterstorm prepholiday-readymonsoon season

Proactive Language:

readypreparedahead ofplanningproactiveanticipateschedulein advance

Words or Phrases You Avoid

Choose 8-10 that define what you're NOT. Be specific about boundaries.

Discount & Deal Language

cheapdiscountdealbargainlimited-timeact nowhurrytoday onlyspecial offersaleslashed pricesmarked downclearancelowest pricebeat any quoteprice match

Avoid these if: You charge fair/premium prices, compete on quality not cost, or want to avoid price-shoppers

Hype & Superlatives

amazingincrediblerevolutionarygame-changingbreakthroughtransformmiraculousunbelievableultimateperfectflawlessextraordinaryphenomenalmind-blowingepicawesome

Avoid these if: You're understated, professional, or let results speak for themselves

Fear & Catastrophe Language

disastercatastrophenightmaredeadlydangerous (unless genuinely critical)destroydevastateruincrisistragedyhorrificterrifyingdire

Avoid these if: You differentiate by being calm, educational, or non-alarmist

Pressure Tactics

urgentnowimmediatelydon't waitbefore it's too laterunning outlimited slotsonly X leftact fastexpires soonlast chancefinal calltime-sensitiveclock is ticking

Avoid these if: You're consultative, patient, or compete against high-pressure sales companies

Vague & Unsubstantiated Claims

best#1top-rated (without citation)industry-leadingworld-classpremiereliteaward-winning (without specific award)most trustedmost reliableunmatchedunrivaledproven leader

Avoid these if: You want to be credible, specific, or avoid generic marketing speak

Corporate Jargon

solutionsleveragesynergyoptimizeecosystemtouch basecircle backmove the needlebandwidthscalabledeliverablesactionabledeep divedrill downtake it offline

Avoid these if: You're down-to-earth, accessible, or serve residential customers

Casual Slang & Over-Informality

gonnawannayeahnopestuffthingsguys (for customers)y'all (unless regional)dudebuddypalsupertotallybasicallyliterally (misused)

Avoid these if: You maintain professional boundaries or serve business clients

Diminutives That Undercut Expertise

justsimplyeasyquick fixno big dealpiece of cakeanyone can do itnothing to itstraightforward (when it's not)

Avoid these if: You want to honor the skill required or avoid setting false expectations

Sales & Marketing Cliches

turnkeyone-stop-shopfull-serviceend-to-endwhite-gloveseamlesshassle-freeworry-freestress-free (overused)peace of mind (overused without earning it)

Avoid these if: You want to sound authentic, specific, or differentiated

Passive & Wishy-Washy Language

mightmaybepossiblyperhapscould bewe thinkwe believesort ofkind ofpretty muchsomewhat

Avoid these if: You're confident, authoritative, or give clear recommendations

Overused Tech Buzzwords

smartconnectedIoTapp-controlledhigh-techcutting-edgenext-generationfuture-proofinnovation (without substance)AI-poweredintelligent

Avoid these if: You're traditional, proven-methods focused, or avoid hype

Filler & Fluff

veryreallyquiteratheractuallyhonestlyfranklyto be honestat the end of the daythe fact of the matter isbasicallyliterally

Avoid these if: You value concise, direct communication

Negative Competitor Language

unlike other companieswe actuallynot like those guysother contractors won'tcompetitors cut cornersthe rest don'teveryone else

Avoid these if: You want to stay positive, focus on yourself, or avoid seeming defensive

Manipulative Scarcity

running lowalmost gonefew leftselling fasthigh demandnearly sold outbooking upfilling quickly (unless genuinely true)

Avoid these if: You're honest, transparent, or avoid sales manipulation

Gendered or Dated Language

manpowerman-hoursworkmanrepairmanhandymanservicemanguys (for team)man the phones

Avoid these if: You value inclusive language

Use instead: technician, contractor, professional, specialist, team members

Over-Apologetic Language

sorry for the inconveniencewe apologize forforgive us (when not warranted)excuse us (overused)our bad

Avoid these if: You're confident and direct; apologize only when genuinely needed

How to Use This Lexicon

For Question 13 (Words You Use Often):

1Choose 2-3 from Technical Terms
2Choose 2-3 from Emotional Words
3Choose 2-3 from Relational Words
4Choose 2-3 from Action/Process Words

Example Mix:

System(technical)
Diagnostic(technical)
Peace of mind(emotional)
Reliable(emotional)
Neighbor(relational)
Homeowner(relational)
Inspect(action)
Maintain(action)
Before the freeze(timing)
Protect(action)
Good mix

Technical + emotional + relational + action = distinct voice

Poor mix

All technical or all emotional = one-dimensional

For Question 14 (Words You Avoid):

1Identify your opposite—what would feel most wrong for your brand?
2Choose specific words from 2-4 categories that represent what you're NOT

Example for a calm, educational, middle-market brand:

Amazing(hype)
Game-changing(hype)
Limited-time(pressure)
Act now(pressure)
Cheap(discount)
Deal(discount)
Emergency(fear)
Best(vague)
#1(vague)
Worry-free(cliche)
Specific boundaries

Create clear voice

Generic avoidance

Doesn't differentiate

Quick Decision Guide

If your brand is...

Premium/High-end

Avoid: discount language, diminutives, casual slang

Calm/Educational

Avoid: fear language, pressure tactics, hype

Traditional/Proven

Avoid: tech buzzwords, trendy language, innovation hype

Modern/Tech-forward

Avoid: dated language, old-school terms, anti-tech phrases

No-pressure/Consultative

Avoid: urgency, scarcity, sales cliches

Expert/Authoritative

Avoid: passive language, diminutives, wishy-washy terms

Friendly/Approachable

Avoid: corporate jargon, cold language, excessive formality